All grassroots rugby clubs feel it. Constantly juggling a million different tasks; organising teams, club finances, planning fixtures and training, player safeguarding, communicating with players, parents and volunteers… The list goes on. And everyone has a day job, so it can be tough to keep everything running smoothly.
But what if there was a way to overcome these challenges and ease the workload? Just like Beaconsfield RFC did …
The struggle is real: You’re not alone in your club management woes
Beaconsfield RFC knows all too well the struggles of managing a club with limited resources. Like most clubs, they rely on volunteers to handle most of the club tasks both on and off the pitch. These tasks can be time-consuming and distract volunteers from other, more important responsibilities, such as coaching, player development, and just playing some rugby.
With over 20 active teams, various social groups, and over a thousand members, a club management system was a game-changer in this regard.
“SportMember have been easy to work with and very responsive. It’s a great help to our minis section. Collecting the fees and organising hundreds of kids – the age group managers love it. It’s easy to keep track of who is available and who actually attended, in a very large and diverse club.” explains Beaconsfield RFC club administrator, coach and parent, Russel Green.
No more bogeymen to collect club fees
At Beaconsfield RFC, like many other clubs, it was a struggle keeping track of membership subs and club payments, and no one wants to be that person going around chasing folk up for overdue payments. Beaconsfield needed a system to handle and automate membership subscriptions and payments to help their volunteer club admins. Easily collecting and tracking fees from members was key in helping to minimise missed payments, and improve club cash flow and revenue.
“As a grassroots club, we don’t have a lot of resources to devote to administration,” says Roger Levesley, Beaconsfield’s membership secretary. “SportMember has made it so much easier for us to see who’s paid, and who hasn’t. We can see exactly how much money we have coming in, and we can generate reports with just a few clicks. It’s been a game-changer for us.”
Keep everyone informed and connected
With an endless choice of media, apps, and communication channels being used today, it was important for Beaconsfield to control communication and keep everyone at the club informed and connected. Having a platform with messaging and scheduling tools has made it easy to send out updates and reminders to players and volunteers, ensuring that everyone is on the same page.
And how about an integrated website built in as well? One of Beaconsfield RFC’s club secretaries, Richard Logan, was very impressed “SportMember made sure that we were successful in rolling out the system to all the different sections of our club. Having an up-to-date and integrated website, to advertise our club is something we never managed to achieve before and now we get it with no effort – fantastic for the club’s profile!”
Time to make club life easier?
SportMember is the leading club management solution for ambitious grassroots rugby clubs. Just ask Beaconsfield RFC. At Sportmember, the success of grassroots clubs is the ultimate goal!
Spend less time on club admin and organisation. Focus on what’s important: More time for Sport!
Take the next step and make it happen.
